Administration Assistant – Jakarta Office – exp 10 March 2010

Administration Assistant – Peace Brigades International

PBI Indonesia is
looking for an Administration Assistant to work as part of a small staff team
in its Jakarta Indonesia,
through work in Jakarta and Papua. More information can be found at http://www.pbi-indonesia. org

Details of the job
40 hours per week, Monday-Friday.

The Administration Assistant is supervised by the Project Coordinator and the International Volunteer Coordinator.

Main responsibilities

and record-keeping for the coordination office office alongside Indonesian and
international colleagues. PBI Indonesia supports organizations working
for human rights and peace in
– Making
travel arrangements for volunteers, staff and committee members
– Preparing
legal and visa documents for volunteers and staff
– Liaising
with government, police and military authorities on administrative matters on
behalf of the project
– Assisting
other staff in formatting and finalizing publications and external
– Preparing
correspondence for the Project Coordinator and Ketua Yayasan Bina Perdamaian II
– Providing
administrative support for all staff positions (phone calls, reservations,
– Assisting
the International Volunteer Coordinator and the Project Coordinator in channeling communication from outside the Indonesia Project
to staff and teams
– Assisting
with the planning and preparation for meetings and trainingsin
collaboration with the International Volunteer Coordinator and/or the Project
– Working
in accordance with PBI’s principles and mandate

Required Skills

· Successful experience of organizing
visas for foreigners in Indonesia
· The ability to work independently,
without close supervision
· The ability to communicate
effectively with both Indonesian and international
colleagues as well as with
people in other organizations
· Excellent attention to detail
· A positive and creative approach to
solving problems
· The ability to use Microsoft Office program to a high level
· Fluent English and Bahasa Indonesia speaker

We offer

· Starting salary of IDR 2’500’000
· 20 days vacation + national
holidays per year
· In-patient health care coverage
· Health allowance up to IDR
2’500’000 per year

How to apply
Please submit your application in English.

Please send us:
1. a letter of application of no more than 1000
words explaining how your experience matches the required skills for this post.
Please describe how you meet each of the seven required skills
2. details of your educational and professional qualifications and previous
work (whether paid or voluntary) clearly showing the name of the organization
you worked for, your role and main responsibilities
3. contact details for two referees. We will contact the shortlisted
candidates’ referees prior to appointment being confirmed.

Applications should be sent to admin@pbi-indonesia .org no later than March 10th,
2010 by 17.00 Indonesian Western Standard Time.

Interviews will be held in the week beginning March 20th,

If you have any questions about the post, please contact us at recruiting@pbi-
indonesia. org


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