Programme Logistics Assistant at Muslim Aid Yogyakarta

Muslim Aid is an international relief and
development agency based in London with 21 years of experience in helping to create a safer and more dignified
life for disaster and conflict affected people across the globe. We are
currently operating in more than 60 countries. In Indonesia our main programs include Flood mitigation, Shelter and Livelihoods with our
Field Office based in Banda Aceh, and further sub-offices in Jakarta,
Yogyakarta, and Padang.

Under Service Contract between Muslim Aid –
International Organization for Migration (IOM) Yogyakarta to provide a high qualification Technical Support Staff to IOM Yogyakarta,
Muslim Aid Yogyakarta is currently looking for a qualified and committed
candidate to fill the following position:

Position title : Programme Logistics Assistant
Duty Station : Yogyakarta, Indonesia
Type of Contract : 1 month (with possibility extension)
Gross Salary : Rp. 2.450.000,-

General functions:
Under the overall supervision of the
Livelihood Programme Manager and the direct supervision of the Programme
Logistics Coordinator (PLC), the incumbent will assist the PLC in the
implementation of logistics activities within Livelihood Programme, with
particular assignments as follow:

1. In coordination with IOM Procurement unit, perform field
surveys regarding items will be purchased as program’s assistance package,
technical assistance training materials, and for assets replacement; ensure
that items being purchased meet to its original specification.
2. In coordination with Community Engagement Unit (CEU) and
Market Research Unit (MRU), and their partners when necessary, involved in
preparing list of assets and technical assistance training materials to be
provided.
3. Provide technical and engineering recommendations on the
items to be purchased, includes specification, sketch and or technical drawing,
estimation of production capacity, or others related, particularly for assets
and technical assistance training materials.
4. Assist PLC in preparing distribution of assets, technical
assistance training materials, and assistance packages, include: documents
(Receiving Report, End User Certificate, Quality Control Form, Deed of
Donations, etc), vendor ability, and efficient delivery/distributi on routes.
5. In coordination with other unit, particularly the CEU,
assist in handover process of livelihood assets to beneficiaries.
6. In coordination with Training and Media Unit (TMU) and or
CEU, conduct socialization amongst communities; ensuring that communities are
well informed about the incentive scheme, the calculation, and catalogue usage
as reference.
7. Perform daily logistics supporting activities on the field,
include meals distribution and maintaining accurate record and updates of
incentive points data. Ensuring communities receive assistances packages according
to the accurate records produced by the Unit and well coordinated with the
related parties.
8. In coordination with TMU, CEU, and MRU, perform logistics
support during the programme events, such as graduation of trainings and when
available, Micro and Small Enterprise (MSE)’s exhibition, conducted within
areas of implementation or other location.
9. Prepare and ensure that every logistics transaction recorded
accurately in a standard IOM document (e.g Receiving Report, Waybill, Deed of
Donation, etc), both hard copies and electronic data.
10. Ensure that all items and goods delivered to communities in
a good quality and respecting the timely manner.
11. Perform a follow up and replacement of broken, rejected, and
out of qualification goods received by beneficiary, following the complaint
mechanism and warranty procedures agreed.
12. Perform other duties as may be assigned.

Desirable Qualifications:

* Associate degree, preferably University Degree in Social Science, Engineering, or alternatively, a combination of related education and professional experience.
* Attention to detail.
* Ability to work as a single player as well as a team player.
* Ability to work in a clean accountable and transparent work system and respecting IOM codes of conduct.
* Willingness to spend amount of time in the field and or the remote area.
* Computer literate in MS Word and MS Excel, E-mail and other office software. Ability in using Corel and Autocad is a plus.
* Able to work in a tight deadline.
* Honest, flexible, drive for results, respect for diversity, creative thinking, and punctual.
* Excellent interpersonal skills and demonstrate ability to work effectively in team situations.
* Fluency in Javanese and or English ability is advantageous.
* Women are encouraged to apply.

Please Notice:
Applicants should
submit a cover letter and updated CV (including at least three references with
contact information) as attachment to hrdmuslimaidyogya@ gmail.com quoting the position applied as
the subject of the e-mail. Example : Programme Logistics Assistant
position, Subject must be: [PLA] Your Name. Applications must be
submitted at the latest 3 (three) days after the vacancy published and the
attachment should not exceed 200 Kb. Muslim Aid gives an equal-opportunity
employment regardless of race or religion.

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HUMAN RESOURCES (HR) ASSISTANT (NATIONAL)

Location : Jakarta, INDONESIA
Application Deadline : 13-Sep-09
Type of Contract : TA Local
Post Level : ICS-5
Languages Required : English
Expected Duration of Assignment : four months

Background
UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

Under the guidance and supervision of the HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities
II. Functions / Key Results Expected

Summary of Key Functions:

Implementation of HR strategies
Implementation of HR services
Support to staff career management and career development
Support to UN-related surveys
Support to knowledge building and knowledge sharing
1.Ensures implementation of HR strategies focusing on achievement of the following results:

Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
2.Implements HR services focusing on achievement of the following results:

Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (FTA, TA, SCs).
Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Collection of background information for submissions to the Local Appointment and Promotion Board (LAPB).
Update of the CO rosters.
Maintenance of proper filing system for HR records and documents.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
3.Ensures proper staff performance management and career development focusing on achievement of the following results:

Provision of background information to CRG.
Provision of background information for drafting Whole Office Learning plan and individual learning plans.
4.Ensures conduct of UN-related surveys focusing on achievement of the following results:

Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.
5.Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/projects staff on HR.
Contribution to knowledge networks and communities of practice.
III. Impact of Results

The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Competencies
IV. Competencies and Critical Success Factors

Corporate Competencies:

Demonstrates commitment to UNDP?s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP Practice Areas
Develops basic knowledge of one or two Practice Areas
Promotes a learning environment in the office
Provides helpful feedback and advice to others in the office
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness

Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management

Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
Responds positively to critical feedback and differing points of view
Solicits feedback from staff about the impact of his/her own behavior

Required Skills and Experience
V. Recruitment Qualifications

Education:

Secondary Education with specialized certification in HR. University Degree in Business or Public Administration would be desirable, but it is not a requirement.
Experience:

3 to 5 years of relevant HR experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language Requirements:

Fluency in the UN and national
language of the duty station.

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

for further information klik http://jobs.undp.org/cj_view_job.cfm?job_id=12198