Vacancy for Administrative Assistant in KARINA (Caritas Indonesia)

BACKGROUND
TO THE ROLE

KARINA (Caritas Indonesia) is the
humanitarian arm of the Bishops’ Conference of Indonesia based in Central Jakarta
and is officially considered as a member of the Caritas Internationalis confederation.
Established in mid-2006, it recently completed its first strategic planning in
early 2008. One of the results of the strategic planning is the identification
of three main divisions: Programs Division, Support Division and Total Quality
Management Division. KARINA (Caritas Indonesia) acts as a coordinating and
facilitating body for all the 37 Dioceses incorporated under the Bishops’
Conference of Indonesia.

DESCRIPTION
OF THE DIVISION

The Support Division is comprised of
four areas: Finance, Administration and Human Resource Development and
Fundraising.

REPORTING
TO

The Administrative Assistant will
report to the Human Resource Officer.

CONTRACT DURATION

The contract will be for 10 (ten) months
period.

KEY RESPONSIBILITIES

The Administrative
Assistant is responsible for carrying out all administrative, logistical and
support services, for both routine as well as program activities. He/She is
responsible for the effective and timely execution of these services and for
ensuring the professional quality of all outputs.

TASKS

1.
Maintain list of incoming and outgoing communications.

2.
Prepare general letters, acknowledgement of receipt of fund
transfers in bank accounts, work and purchase orders, travel authorization for
KARINA’s Program Coordinator and staff of the Supporting Unit, for signatures
by the Executive Director.

3.
Assist finance unit on timely delivery of banking documents
to the relevant banks, verify and ensure correctness of all travel
authorizations, claims and supporting documents.

4.
Manage and administer the requirements of Letter of
Acknowlegment with Donors in line with procedures.

5.
Provide simultaneous translation/ interpretation from
Indonesia into English vice versa to the Supporting Unit Office at all
designated formal and informal meetings. In the course of carrying out these
tasks, he/she will ensure that information exchanged in the course of
interpretation and translations during these meetings are complete and
accurate.

6.
Translate documents, articles and data collected which are
relevant to the work of KARINA operations in general.

7.
Provide efficient and effective management of the personnel
and assets of the Supporting Unit and that they are well taken care of and
properly maintained;

8.
Maintain a proper filing system to ensure materials/documents
are suitably filed and catalogued.

9.
Responsible for maintaining an updated inventory list.

10.
Responsible and ensure for proper storage of official
documents, both for electronic copies and hard copies.

11.
Responsible for all logistical arrangements (venue,
accommodations, transportations, room reservations, food and beverages, etc.),
for meetings and workshops, either in KWI or in other venue.

12.
Responsible for arranging travel arrangements for staff
members, in coordination with Supporting Unit Office. Ensure that bookings/tickets
are done/delivery on a timely manner.

13.
Any other tasks as assigned by the Human Resource Officer.

COMPETENCIES:

1.
Demonstrates commitment to KARINA vision, mission and
values.

2.
Displays cultural, gender, religion, race, nationality and
age sensitivity and adaptability.

3.
Contributes effectively to team work and team outcomes.

4.
Consistently approaches work with energy and a positive,
constructive attitude.

5.
Demonstrates openness to change and ability to manage
complexities.

6.
Ability to plan own work, manage conflicting priorities and
work under pressure of tight and conflicting deadlines.

7.
Ability to work without direct supervision.

8.
Demonstrates strong oral and written communication skills as
well as interpersonal and public relation skills.

RECRUITMENT
QUALIFICATIONS:

1.
Diploma in Secretarial Administration or equivalent plus a
combination of relevant certification/ diploma or other supplemental academic
qualifications or training in office administration or related fields. At least
3 years experiences in any of these fields.

2.
Effective organizational skills and ability to establish
priorities and plans, ability to work under pressure and cope with deadlines.
Good written and spoken communications skills, good interpersonal skills,
ability to work in a multi-cultural environment and the patience to deal with
the many day to day challenges of a large operational office.

3.
Good memo composition and editing skills.

4.
Proficiency in MS Office, particularly in Word, Excel and
PowerPoint.

5.
Thorough knowledge of English language and speak Bahasa
fluently.

6.
Excellent drafting ability and communication skills, both
oral and written.

7.
Experiences in areas related to the work of humanitarian
matters will be seen as a distinct advantage.

Applications, CVs and contact
details for 3 references should be submitted by e-mail to astkarina@gmail. com at the latest by Thursday,
4th March 2010, 05.00 pm.

IT Officer at TNC – exp March 6th, 2010

The Nature Conservancy (TNC)  is an International NGO with the mission to
preserve the plans, animals and natural communities that represent the
diversity of life on earth by protecting the lands and waters they need to
survive.  To support the program in Komodo National Park in Labuan Bajo –
Flores NTT,  TNC through PT Putri Naga Komodo (PNK) currently seeking the
following positions :

Hardware related Tasks
* Ensure all hardware is up to date with standards set by the project
including laptops, servers, and all desktop computers
* Maintain PC, notebook, printer, scanner and other hardware components
* Consult with the Principal Advisor and Office Manager with regard to new
or improvement of certain systems and networks; test new hardware and give
recommendations for the purchase of new systems, including the upgrading of
existing systems and all relevant items pertaining to network and PCs

Software
related tasks
* Support all software packages used at the project (e.g. MS Office, OS
Windows/Mac)
* Test new or upgraded software systems and update all software to the
latest versions
* Establish/maintain proper back-up systems and ensures system security
* Ensure that the anti-virus software is updated periodically

Website related tasks

* Maintain and keep up-date existing website

* Provide email for staff

* Coordinate regularly with the Principal Advisor and the projects/program
leaders on necessary adjustments to the homepage

Operational support
* Install/manage and maintain a local area network (LAN)
* Confer with vendors to guarantee maintenance of network and computer
equipment
* Maintain market research on quality and economical prices and is
responsible for the procurement of computer equipment

General Services
* Install, manage and maintain the general administration of the entire
system
* Back-up data and take care of Anti-Hacking issues
* Handle troubleshooting and solving of all computer and internet related
problems, prepare information needed and maintain telephonic support
* Give advisory assistance to projects in matters that concern electronic
data processing
* Keep an inventory of hard and software and up-date list as soon as changes
occur

* Document the installation and settings on the server and on each computer

Qualified applicants should send a Application Letter, CV and contact detail
of 2 most recent professional references.

Application by e-mail only to Human Resources at : hrd.pnk@gmail.com at the
latest 6 March 2010.

Kiat dan Strategi Sukses Mencari Kerja dan Berkarier di Institusi/Perusahaan Internasional

Berkarier di Institusi/Perusahaa n Internasional Berkarir di institusi internasional sangat menjanjikan, baik dari sisi jenjang karir maupun penghargaan (gaji, fasilitas, dan lain-lain). Metode konvensional seperti mencari informasi lowongan kerja di koran dan mengirimkan lamaran sebanyak-banyaknya ke berbagai institusi tanpa strategi terbukti kurang efektif di era kompetitif seperti sekarang ini.

Terdapat berbagai strategi non-konvensional dalam pencarian kerja, di antaranya mengikuti program internship (magang) sewaktu menempuh kuliah, menerima tawaran kerja part time, short-term maupun freelance di institusi yang kita inginkan. Dengan demikian kita bisa lebih dikenal dan mengenal institusi tersebut lebih dalam, dan jika performa kerja kita prima, maka kesempatan untuk mendapatkan pekerjaan dengan jenis kontrak yang lebih permanen atau berjangka panjang akan lebih terbuka lebar.

Berdasarkan fakta dan penelitian:
* Lebih dari 70% pekerjaan diisi oleh kandidat internal (alias ‘orang dalam‘)
* Lebih dari 50% karyawan mendapatkan pekerjaan yang lowongannya tidak pernah diiklankan
* 70% – 80% pekerjaan diperoleh melalui jejaringan (networking) , dan hanya 5% dari iklan lowongan dan pameran bursa kerja.
Berikut ini 5 Tips untuk Sukses Berkarier Internasional:

1) Dalam menyusun surat lamaran, tonjolkan ‘unique selling points’ yang membedakan Anda dari kandidat lainnya.
2) Hindari mengirimkan surat lamaran tipe ‘one size fits all’ alias generik. Susunlah surat lamaran yang spesifik untuk posisi yang dilamar dan merespon kebutuhan institusi atau perusahaan, serta menjelaskan kemungkinan kontribusi apa saja yang dapat Anda tawarkan bagi mereka.
3) Susunlah reputasi online Anda. Hindari mem-posting hal-hal yang negatif mengenai rekan kerja, kantor, office politics, ataupun informasi yang terlalu pribadi pada situs jejaringan sosial (Facebook, Twitter, Friendster, atau lainnya) dan juga blog Anda.
4) Andalkan jejaringan dalam memperoleh kesempatan kerja di institusi yang menarik bagi Anda. Jejaringan ini dapat dibangun melalui berbagai cara, salah satunya dengan mengikuti program magang (internship) , volunteering, ataupun kerja part time di industry atau institusi yang ingin Anda geluti.
5) Promosikan diri tiap ada kesempatan dan sampaikan bragologue Anda dengan percaya diri.

Sebuah buku yang berjudul ‘Rahasia Sukses Berkarier Internasional (Rasberi)’ yang diterbitkan oleh PT. Gramedia Pustaka Utama menjelaskan kelima kiat di atas dan juga 10 kiat lainnya.

Buku ini diperkaya dengan sintesa hasil observasi langsung di institusi PBB (United Nations), wawancara, dan referensi dari berbagai sumber. Terdapat juga berbagai contoh CV, surat lamaran, negosiasi, yang semuanya dalam bahasa Inggris. sehingga applicable dan bisa langsung dijadikan acuan untuk menyusun lamaran Anda ke institusi/perusahaa n yang diidamkan.

Buku ini patut menjadi bacaan bagi:
- Para profesional dari tanah air, baik profesional mid-karir maupun fresh graduates.
- Para pelajar tingkat SMP, SMU, dan universitas yang ingin mempersiapkan pendidikan untuk kariernya di institusi internasional
- Pegawai Negeri Sipil (PNS) dan dosen yang berniat untuk memperoleh pekerjaan atau proyek pada institusi internasional
- Para guru, dosen wali, konselor pendidikan, yang berniat untuk membimbing murid atau mahasiswa/i mereka untuk berkarier di institusi internasional
- Para karyawan yang ingin mencari alternatif kerja lain untuk meningkatkan karier dan pendapatan
- HRD, manajer, dan pegawai institusi dan perusahaan internasional
- Ibu rumah tangga yang ingin kembali memasuki dunia kerja saat ini yang kian kompetitif
- Para orang tua yang peduli dengan masa depan karier anak-anaknya di era kompetisi global
Kunjungi website http://www.ArethaAprilia. comuntuk informasi lebih lanjut dan mengakses berbagai resources yang bisa diunduh secara GRATIS!

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